MB6-885 Microsoft Dynamics AX 2012 Public Sector
Published: 10 March 2012
Languages: English
Audiences: IT professionals
Technology: Microsoft Dynamics AX 2012
Credit towards certification: MCP, Microsoft Dynamics Certified Technology Specialist
Skills measured
This exam measures your ability to accomplish the technical tasks listed below. The percentages indicate the relative weight of each major topic area in the exam. The higher the percentage, the more questions you are likely to see on that content area in the exam.
Please note that the questions may test on, but will not be limited to, the topics described in the bulleted text.
Perform basic Microsoft Dynamics AX 2012 Public Sector tasks (15%)
Describe Microsoft Dynamics AX 2012 Public Sector concepts
Describe requirements of the public sector industry, including dimensions, budgeting, encumbrance and procurement; describe features of the Microsoft Dynamics AX 2012 Public Sector module; verify the Microsoft Dynamics AX 2012 Public Sector licence
Set up accounts
Describe General Ledger setup concepts, set up fiscal calendars and a fiscal year, set up posting definitions, configure account structures
Create financial dimensions
Describe financial dimensions, create a financial dimension and a fund entity
Set up a Chart of Accounts
Plan a Chart of Accounts, set up accounts in the Chart of Accounts, create bank accounts, assign a fund entity to an account
Perform budgeting tasks (14%)
Describe and configure budget control
Explain, activate and perform budget control; set up and configure budget control parameters; set up over-budget permissions; define the budget funds available calculation; select source documents, journals and main accounts for budget control; assign budget models; define budget control rules; define budget groups and message levels; enable budget appropriations; describe the execution of budget reservations
Create an original budget
Create budget register entries, allocate budget amounts across dimension values and periods
Manage budgets
Describe budgeting terms and basics, revise a budget, transfer a budget, view the status and history of budget register entries
Process budgets
Post, reverse and perform budget control on a provisional budget; define an apportionment budget code; create and perform budget control on an apportionment budget
Create budget reports
Describe the Actual versus budget report, Budget funds available report, Budget details report, Budget control account detail history report and Budget control activity by project report
Use general ledgers (16%)
Create advanced ledger entries
Distribute line amounts across ledger accounts; describe the setup of advanced ledger entries; create, preview and post advanced ledger entries
Perform commitment accounting
Describe commitment accounting, record general ledger pre-encumbrances for a purchase requisition, record general ledger encumbrances for a purchase order
Perform year-end encumbrance processes
Set up encumbrance year-end processing options, define close and open transaction posting definitions for encumbrance year-end processing, define a default encumbrance year-end process for a specific fund
Perform year-end general ledger processes
Describe general ledger year-end processes, set a closing type on accounts, define close and open transaction posting definitions for general ledger year-end processing, process nominal accounts and ending balances of real accounts
Manage procurement and accounts payable (14%)
Manage purchase agreements
Enable new information on purchase agreements by classification, invoice a purchase agreement without a release order
Manage unplanned purchases
Set up confirming purchase order codes and message text, flag a purchase order as confirming, print a purchase order with a special message
Perform year-end purchase order processing
Run the year-end purchase order process
Manage vendor information
Set up 1099 information for a vendor, pay an invoice with 1099 information, process a 1099 tax statement, assign a new DUNS+4 number, disburse invoice payments to multiple vendor bank accounts
Manage accounts receivable (15%)
Set up billing codes and classifications
Describe the features of billing codes, create a billing code, create a free text invoice using a billing code, create a billing classification, associate a billing code with a billing classification, set a classification settlement order
Process invoice, payment and collection documents by billing classification
Post and print a free-text or recurring invoice by billing classification; enter a customer payment by selecting a billing classification; create a payment proposal based on a selected billing classification; generate reimbursement transactions, interest notes and collections letters by billing classification; assign a collection letter policy to a billing classification
Process settlements in a pooled cash setup
Set up posting definitions for invoice settlements, settle a free text invoice against a payment, settle a transaction write-off for a customer
Add customer attributes
Assign a trading partner code, assign an agency location code (ALC), assign a 1099-C indicator, prevent customer duplication by using a Government Identification Number (GIN)
Perform project accounting tasks (14%)
Perform project budget control
Create a project budget, allocate a project budget across periods, create a project budget revision
Manage grants
Create a grant, track the status of a grant
Manage multiple funding sources
Add multiple funding sources to a project, assign a grant to a funding source, allocate expenses to a funding source, set up funding source percentage and priority, invoice costs against funding sources
Use Role Centres and reports (12%)
Describe Role Centres
Describe the Accountant, Accounting Manager, Controller Role, Accounts Receivable Administrator and Finance Director Role Centres
Generate reports
Generate accounts receivable reports, generate customer reports, generate and set up a cover page for a payment approval report, generate budget control reports
Perform financial analysis with derived financial hierarchies
Create a category hierarchy, associate a derived financial hierarchy, slice by using the derived financial hierarchy dimension
QUESTION 1
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process of configuring budget control for apportionments in Public sector AX 2012.
You have previously specified budget codes for the apportionment budget type.
You then selected the Use only apportioned amount check box.
Which of the following is TRUE with regards to this setting? (Choose all that apply.)
A. It enables the other check boxes under Amounts to sum.
B. It disables the other check boxes under Amounts to sum.
C. It causes the budget funds available calculation to only include apportioned amounts in the
amounts to sum.
D. It prevents the budget funds available calculation from including only apportioned amounts in
the amounts to sum.
Answer: A,C
Explanation:
QUESTION 2
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You have been instructed to examine a budget for ABC.com. You are planning to use the Budget
control account detail history report.
What best describes the reason for using this report?
A. It allows you to view budget account entries for the selected financial dimension.
B. It allows you to view budget account entries for one or more projects from the Project
management and accounting module.
C. It allows you to identify purchase agreements that have vendors and subcontractors who have
not submitted necessary certification information or whose certification is nearing its expiration
date.
D. It allows you to budget balances for the original budget, revised budget, actual expenditures,
and variances.
Answer: A
Explanation:
QUESTION 3
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process define over-budget permissions for user groups.
What is a TRUE statement regarding this process? (Choose all that apply.)
A. The Prevent processing at over budget threshold setting is applied to all users who are not in a
user group.
B. The Prevent processing at over budget threshold setting is applied to all users who are in a
user group.
C. The settings in the Over budget permissions form can be overridden by a budget control rule or
budget group.
D. The settings in the Over budget permissions form cannot be overridden by a budget control rule
or budget group.
Answer: A,C
Explanation:
Published: 10 March 2012
Languages: English
Audiences: IT professionals
Technology: Microsoft Dynamics AX 2012
Credit towards certification: MCP, Microsoft Dynamics Certified Technology Specialist
Skills measured
This exam measures your ability to accomplish the technical tasks listed below. The percentages indicate the relative weight of each major topic area in the exam. The higher the percentage, the more questions you are likely to see on that content area in the exam.
Please note that the questions may test on, but will not be limited to, the topics described in the bulleted text.
Perform basic Microsoft Dynamics AX 2012 Public Sector tasks (15%)
Describe Microsoft Dynamics AX 2012 Public Sector concepts
Describe requirements of the public sector industry, including dimensions, budgeting, encumbrance and procurement; describe features of the Microsoft Dynamics AX 2012 Public Sector module; verify the Microsoft Dynamics AX 2012 Public Sector licence
Set up accounts
Describe General Ledger setup concepts, set up fiscal calendars and a fiscal year, set up posting definitions, configure account structures
Create financial dimensions
Describe financial dimensions, create a financial dimension and a fund entity
Set up a Chart of Accounts
Plan a Chart of Accounts, set up accounts in the Chart of Accounts, create bank accounts, assign a fund entity to an account
Perform budgeting tasks (14%)
Describe and configure budget control
Explain, activate and perform budget control; set up and configure budget control parameters; set up over-budget permissions; define the budget funds available calculation; select source documents, journals and main accounts for budget control; assign budget models; define budget control rules; define budget groups and message levels; enable budget appropriations; describe the execution of budget reservations
Create an original budget
Create budget register entries, allocate budget amounts across dimension values and periods
Manage budgets
Describe budgeting terms and basics, revise a budget, transfer a budget, view the status and history of budget register entries
Process budgets
Post, reverse and perform budget control on a provisional budget; define an apportionment budget code; create and perform budget control on an apportionment budget
Create budget reports
Describe the Actual versus budget report, Budget funds available report, Budget details report, Budget control account detail history report and Budget control activity by project report
Use general ledgers (16%)
Create advanced ledger entries
Distribute line amounts across ledger accounts; describe the setup of advanced ledger entries; create, preview and post advanced ledger entries
Perform commitment accounting
Describe commitment accounting, record general ledger pre-encumbrances for a purchase requisition, record general ledger encumbrances for a purchase order
Perform year-end encumbrance processes
Set up encumbrance year-end processing options, define close and open transaction posting definitions for encumbrance year-end processing, define a default encumbrance year-end process for a specific fund
Perform year-end general ledger processes
Describe general ledger year-end processes, set a closing type on accounts, define close and open transaction posting definitions for general ledger year-end processing, process nominal accounts and ending balances of real accounts
Manage procurement and accounts payable (14%)
Manage purchase agreements
Enable new information on purchase agreements by classification, invoice a purchase agreement without a release order
Manage unplanned purchases
Set up confirming purchase order codes and message text, flag a purchase order as confirming, print a purchase order with a special message
Perform year-end purchase order processing
Run the year-end purchase order process
Manage vendor information
Set up 1099 information for a vendor, pay an invoice with 1099 information, process a 1099 tax statement, assign a new DUNS+4 number, disburse invoice payments to multiple vendor bank accounts
Manage accounts receivable (15%)
Set up billing codes and classifications
Describe the features of billing codes, create a billing code, create a free text invoice using a billing code, create a billing classification, associate a billing code with a billing classification, set a classification settlement order
Process invoice, payment and collection documents by billing classification
Post and print a free-text or recurring invoice by billing classification; enter a customer payment by selecting a billing classification; create a payment proposal based on a selected billing classification; generate reimbursement transactions, interest notes and collections letters by billing classification; assign a collection letter policy to a billing classification
Process settlements in a pooled cash setup
Set up posting definitions for invoice settlements, settle a free text invoice against a payment, settle a transaction write-off for a customer
Add customer attributes
Assign a trading partner code, assign an agency location code (ALC), assign a 1099-C indicator, prevent customer duplication by using a Government Identification Number (GIN)
Perform project accounting tasks (14%)
Perform project budget control
Create a project budget, allocate a project budget across periods, create a project budget revision
Manage grants
Create a grant, track the status of a grant
Manage multiple funding sources
Add multiple funding sources to a project, assign a grant to a funding source, allocate expenses to a funding source, set up funding source percentage and priority, invoice costs against funding sources
Use Role Centres and reports (12%)
Describe Role Centres
Describe the Accountant, Accounting Manager, Controller Role, Accounts Receivable Administrator and Finance Director Role Centres
Generate reports
Generate accounts receivable reports, generate customer reports, generate and set up a cover page for a payment approval report, generate budget control reports
Perform financial analysis with derived financial hierarchies
Create a category hierarchy, associate a derived financial hierarchy, slice by using the derived financial hierarchy dimension
QUESTION 1
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process of configuring budget control for apportionments in Public sector AX 2012.
You have previously specified budget codes for the apportionment budget type.
You then selected the Use only apportioned amount check box.
Which of the following is TRUE with regards to this setting? (Choose all that apply.)
A. It enables the other check boxes under Amounts to sum.
B. It disables the other check boxes under Amounts to sum.
C. It causes the budget funds available calculation to only include apportioned amounts in the
amounts to sum.
D. It prevents the budget funds available calculation from including only apportioned amounts in
the amounts to sum.
Answer: A,C
Explanation:
QUESTION 2
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You have been instructed to examine a budget for ABC.com. You are planning to use the Budget
control account detail history report.
What best describes the reason for using this report?
A. It allows you to view budget account entries for the selected financial dimension.
B. It allows you to view budget account entries for one or more projects from the Project
management and accounting module.
C. It allows you to identify purchase agreements that have vendors and subcontractors who have
not submitted necessary certification information or whose certification is nearing its expiration
date.
D. It allows you to budget balances for the original budget, revised budget, actual expenditures,
and variances.
Answer: A
Explanation:
QUESTION 3
You are employed as an administrator at ABC.com. ABC.com makes use of Microsoft Dynamics
AX 2012 in their production environment.
You are in the process define over-budget permissions for user groups.
What is a TRUE statement regarding this process? (Choose all that apply.)
A. The Prevent processing at over budget threshold setting is applied to all users who are not in a
user group.
B. The Prevent processing at over budget threshold setting is applied to all users who are in a
user group.
C. The settings in the Over budget permissions form can be overridden by a budget control rule or
budget group.
D. The settings in the Over budget permissions form cannot be overridden by a budget control rule
or budget group.
Answer: A,C
Explanation:
